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Using shortcuts and shortcut combinations will help you work quickly and efficiently in PowerPoint. In this article, we would like to share with you the commonly used shortcuts in PowerPoint. Please follow along.
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- 1. Common Shortcuts in PowerPoint
- 2. Shortcuts for Working with Presentations and Slides
- 3. Shortcuts for Working with Objects and Text
- 4. Shortcuts for Object and Text Manipulation
- 5. Shortcuts for Selecting Text
- 6. Text Deletion Shortcuts
- 7. Navigating Through Text
- 8. Find and Replace Text Shortcuts
- 9. Text Formatting Shortcuts
- 10. Slide Movement Shortcuts
- 11. View and Pane Shortcuts
- 12. Selection Pane Shortcuts
- 13. Keyboard Shortcuts for Working with Task Panes
- 14. Ribbon shortcuts in PowerPoint
- 15. Working with the Ribbon Using Keyboard
- 16. Other Useful Ribbon Shortcuts
1. Common Shortcuts in PowerPoint
| Key Combination | Function |
|---|---|
| Ctrl+N | Create a new presentation. |
| Ctrl+M | Add a new slide. |
| Ctrl+B | Apply bold formatting to selected text. |
| Ctrl+T | Open the Font dialog box. |
| Ctrl+X | Cut selected text, objects, or slides. |
| Ctrl+C | Copy selected text, objects, or slides. |
| Ctrl+V | Paste cut or copied text, objects, or slides. |
| Ctrl+K | Insert a hyperlink. |
| Ctrl+Alt+M | Insert a new comment. |
| Ctrl+Z | Undo the last action. |
| Ctrl+Y | Redo the last action. |
| Page Down | Go to the next slide. |
| Page Up | Go to the previous slide. |
| F5 | Start the slideshow. |
| Esc | End the slideshow. |
| Ctrl+P | Print the presentation. |
| Ctrl+S | Save the presentation. |
| Ctrl+Q | Close PowerPoint. |
2. Shortcuts for Working with Presentations and Slides
| Key Combination | Function |
|---|---|
| Ctrl+M | Insert a new slide. |
| Page Down | Go to the next slide. |
| Page Up | Go to the previous slide. |
| Ctrl+Minus (-) | Zoom out. |
| Ctrl+Plus (+) | Zoom in. |
| Ctrl+Alt+O | Fit slide to screen. |
| Ctrl+Shift+D | Duplicate the selected slide. |
| Ctrl+O | Open a presentation. |
| Ctrl+D | Close the presentation. |
| Ctrl+Shift+S | Save the presentation with a new name, location, or format. |
| Esc | Cancel commands like Save As. |
| Ctrl+O | Open a recent file. |
3. Shortcuts for Working with Objects and Text
| Key Combination | Function |
|---|---|
| Ctrl+X | Cut selected objects or text. |
| Ctrl+C | Copy selected objects or text. |
| Ctrl+V | Paste cut or copied objects or text. |
| Ctrl+D or Ctrl+Drag | Duplicate the selected object. |
| Ctrl+Shift+C | Copy formatting of selected objects or text. |
| Ctrl+Shift+V | Apply copied formatting to selected objects or text. |
| Alt+Shift+C | Copy animation (Not available in Office 2010 and Office 2007). |
| Alt+Shift+V | Paste animation (Not available in Office 2010 and Office 2007). |
| Ctrl+Alt+V | Open the Paste Special dialog box. |
4. Shortcuts for Object and Text Manipulation
| Key Combination | Function |
|---|---|
| Ctrl+Alt+5 | Move focus to the first floating object (e.g., image or text box). |
| Tab or Shift+Tab | Select another object when one is selected. |
| Ctrl+[ | Send object back one position. |
| Ctrl+] | Bring object forward one position. |
| Ctrl+Shift+[ | Send object to the back. |
| Ctrl+Shift+] | Bring object to the front. |
| Ctrl+A | Select all objects on a slide. |
| Ctrl+G | Group selected objects. |
| Ctrl+Shift+G | Ungroup grouped objects. |
| Ctrl+Shift+J | Ungroup selected objects. |
| Alt+Right Arrow | Rotate the selected object clockwise. |
| Alt+Left Arrow | Rotate the selected object counterclockwise. |
| Ctrl+Spacebar | Play or pause media. |
| Ctrl+K | Insert a hyperlink. |
| Ctrl+Alt+M | Insert a new comment. |
| Alt+Equals (=) | Insert an equation. |
| Shift+F10 | Open context menu and edit an embedded or linked object. |
5. Shortcuts for Selecting Text
| Key Combination | Function |
|---|---|
| Shift+Right Arrow | Select one character to the right. |
| Shift+Left Arrow | Select one character to the left. |
| Ctrl+Shift+Right Arrow | Select to the end of the word. |
| Ctrl+Shift+Left Arrow | Select to the beginning of the word. |
| Shift+Up Arrow | Select from the insertion point to the same position on the line above. |
| Shift+Down Arrow | Select from the insertion point to the same position on the line below. |
| Ctrl+Shift+Down Arrow | Select from the insertion point to the end of the paragraph. |
| Ctrl+Shift+Up Arrow | Select from the insertion point to the start of the paragraph. |
| Enter | Select text within an object (when an object is selected). |
| Esc | Select an object when text inside it is selected. |
6. Text Deletion Shortcuts
| Key Combination | Function |
|---|---|
| Backspace | Deletes one character to the left. |
| Ctrl+Backspace | Deletes one word to the left. |
| Delete | Deletes one character to the right. |
| Ctrl+Delete | Deletes one word to the right. |
| Key Combination | Function |
|---|---|
| Left Arrow | Moves one character to the left. |
| Right Arrow | Moves one character to the right. |
| Up Arrow | Moves up one line. |
| Down Arrow | Moves down one line. |
| Ctrl+Left Arrow | Moves one word to the left. |
| Ctrl+Right Arrow | Moves one word to the right. |
| End | Moves to the end of the line. |
| Home | Moves to the beginning of the line. |
| Ctrl+Up Arrow | Moves up one paragraph. |
| Ctrl+Down Arrow | Moves down one paragraph. |
| Ctrl+End | Moves to the end of the text box. |
| Ctrl+Home | Moves to the beginning of the text box. |
| Ctrl+Enter | Moves to the next placeholder or inserts a new slide. |
| Alt+Shift+Left Arrow | Increases indentation level of a paragraph. |
| Alt+Shift+Right Arrow | Decreases indentation level of a paragraph. |
| Alt+Shift+Up Arrow | Moves the selected paragraph up. |
| Alt+Shift+Down Arrow | Moves the selected paragraph down. |
8. Find and Replace Text Shortcuts
| Key Combination | Function |
|---|---|
| Ctrl+F | Opens the Find dialog box. |
| Ctrl+H | Opens the Replace dialog box. |
| Shift+F4 | Repeats the last Find action. |
9. Text Formatting Shortcuts
| Key Combination | Function |
|---|---|
| Ctrl+T or Ctrl+Shift+F | Opens the Font dialog box. |
| Ctrl+Shift+> | Increases font size. |
| Ctrl+Shift+< | Decreases font size. |
| Shift+F3 | Toggles case (uppercase, lowercase, title case). |
| Ctrl+B | Applies bold formatting. |
| Ctrl+U | Applies underline formatting. |
| Ctrl+I | Applies italic formatting. |
| Ctrl+= | Applies subscript formatting. |
| Ctrl+Shift++ | Applies superscript formatting. |
| Ctrl+Spacebar | Clears manual character formatting. |
| Ctrl+E | Centers text. |
| Ctrl+J | Justifies text. |
| Ctrl+L | Aligns text to the left. |
| Ctrl+R | Aligns text to the right. |
10. Slide Movement Shortcuts
| Key Combination | Function |
|---|---|
| Ctrl+Up Arrow | Moves the slide or section up in order. |
| Ctrl+Down Arrow | Moves the slide or section down in order. |
| Ctrl+Shift+Up Arrow | Moves the slide or section to the top. |
| Ctrl+Shift+Down Arrow | Moves the slide or section to the bottom. |
11. View and Pane Shortcuts
| Key Combination | Function |
|---|---|
| Alt+F5 | Switches to Presenter View. |
| F5 | Starts the Slideshow. |
| Ctrl+Shift+Tab | Toggles between Outline View and Thumbnails. |
| Ctrl+F1 | Toggles full-screen mode (hides menus). |
| Alt+F9 | Shows or hides guides. |
| Shift+F9 | Shows or hides gridlines. |
| F6 | Rotates focus clockwise through panes in Normal View. |
| Shift+F6 | Rotates focus counterclockwise through panes in Normal View. |
| Ctrl+Shift+Tab | Switches between Thumbnails and Outline View. |
| Alt+Shift+1 | Displays level 1 headings in Outline View. |
| Alt+Shift++ | Expands Outline View text under a heading. |
| Alt+Shift+- | Collapses Outline View text under a heading. |
| Ctrl+A | Selects all text in Outline View. |
| Ctrl+A | Selects all slides in Slide Sorter View or Thumbnails. |
| F1 | Opens the Help menu. |
12. Selection Pane Shortcuts
| Key Combination | Function |
|---|---|
| Alt+H, S, L, P | Opens the Selection Pane. |
| F6 | Rotates focus through different panes. |
| Shift+F10 or Windows Menu Key | Opens context menu. |
| Up/Down Arrow | Moves focus up or down one item. |
| Left Arrow | Moves focus to the parent group. |
| Right Arrow | Moves focus to the first item in a group. |
| * (Numeric Keypad) | Expands all groups and subgroups. |
| + (Numeric Keypad) or Right Arrow | Expands a focused group. |
| – (Numeric Keypad) or Left Arrow | Collapses a focused group. |
| Shift+Up/Down Arrow | Moves focus and selects an item. |
| Spacebar or Enter | Selects the focused item. |
| Shift+Spacebar or Shift+Enter | Deselects the focused item. |
| Ctrl+Shift+F | Brings a selected item to the front. |
| Ctrl+Shift+B | Sends a selected item to the back. |
| Ctrl+Shift+S | Shows or hides the focused item. |
| F2 | Renames a focused item. |
| Tab or Shift+Tab | Moves focus between the tree view and Show/Hide buttons. |
| Alt+Shift+1 | Collapses all groups in the tree view. |
| Alt+Shift+9 | Expands all groups in the tree view. |
13. Keyboard Shortcuts for Working with Task Panes
| Key Combination | Function |
|---|---|
| F6 | Move to the task pane from another pane or area in the program window. (You may need to press F6 multiple times.) |
| Tab or Shift+Tab | Move to the next or previous option in the task pane when an option is selected. |
| Ctrl+Spacebar (Office 2010: Ctrl+Down Arrow) | Display the full set of commands on the task pane menu. (For example: access Close, Move, or Size buttons.) |
| Up and Down Arrow Keys | Move to the next command on the task pane menu. |
| Enter | Select the highlighted option on the task pane menu. |
| Arrow Keys | Move or resize the task pane after selecting the appropriate command. |
| Ctrl+Spacebar, C | Close the task pane. |
14. Ribbon shortcuts in PowerPoint
| Shortcut Keys | Function |
|---|---|
| Alt+Q, then type a search term. | Moves to the “Tell Me” or “Search” field on the ribbon to search for assistance or help content. |
| Alt+F | Opens the File menu. |
| Alt+H | Opens the Home tab to format slides, fonts, paragraphs, or drawings. |
| Alt+N | Opens the Insert tab to add slides, tables, pictures, illustrations, forms, links, text, symbols, or media. |
| Alt+J, I | Opens the Draw tab and accesses drawing tools. |
| Alt+G | Opens the Design tab to apply themes and customize slides. |
| Alt+K | Opens the Transitions tab to add transitions between slides. |
| Alt+A | Opens the Animations tab to add animations to slides. |
| Alt+S | Opens the Slide Show tab to set up and run presentations. |
| Alt+R | Opens the Review tab to check spelling, accessibility, and add comments. |
| Alt+W | Opens the View tab to preview the presentation layout, show/hide grids and guides, zoom in/out, manage windows, and view macros. |
| Alt+C | Opens the Record tab to manage screen recordings, including audio and video. |
| Alt+Y, 2 | Opens the Help tab to browse searches, contact support, and leave feedback in PowerPoint. |
15. Working with the Ribbon Using Keyboard
| Key Combination | Function |
|---|---|
| Alt or F10 | Select the active tab on the ribbon and enable key tips. (Use arrow keys or shortcuts to navigate to other tabs.) |
| Tab or Shift+Tab | Move focus to commands on the ribbon. |
| Arrow Keys | Move up, down, left, or right through items on the ribbon. |
| Ctrl+Shift+F10 | Show tooltip for the ribbon element in focus. |
| Spacebar or Enter | Activate a selected button or control. |
| Down Arrow Key | Open a dropdown list for the selected command. |
| Alt+Down Arrow | Open the menu for the selected button. |
| Down Arrow Key | Navigate through options when a menu or submenu is open. |
| Ctrl+F1 | Expand or collapse the ribbon. |
| Shift+F10 or Windows Menu Key | Open the context menu. |
| Left Arrow Key | Move to a submenu or go back to the main menu. |
| F1 | Get help for the selected command or control. |
16. Other Useful Ribbon Shortcuts
| Key Combination | Function |
|---|---|
| Alt+H, F, S | Change the font size for selected text. |
| Alt+W, Q | Open the Zoom dialog box. |
| Alt+P, P | Print all slides as full-page slides using the default printer settings (when the Print dialog is open). |
| Alt+G, H | Select a theme. |
| Alt+H, L | Select a slide layout. |
| Alt+W, P, N | Show or hide the Notes Pane in Normal View. |
| Alt+H, F, O | Open the Clipboard. |
| Alt+N, X | Insert a text box. |
| Alt+N, J | Insert a document or spreadsheet as an embedded object. |
| Alt+N, W | Insert WordArt. |
| Alt+N, P, D | Insert a picture from your device. |
| Alt+N, S, H | Insert a shape. |
Above is a summary of commonly used shortcuts in PowerPoint. Hopefully the article shared above will be useful for you in drafting presentations.
You can see more shortcuts at: Support.microsoft.com